Enhanced Presenter View in PowerPoint 2013

Delivering an effective PowerPoint presentation often goes beyond the text and graphics that are on the slides themselves. It is also a matter of the skills of the speaker to deliver and emphasize the overall message. Microsoft PowerPoint has always had tools for use by the presenter to use “behind the scenes” to keep a presentation moving along and to add emphasis to key points in a presentation. But, in past versions of PowerPoint, these tools were clunky and inefficient to use when a live presentation was in progress.

A couple of examples of these tools were Speaker notes and On-screen annotations.

Adding Speaker notes to a presentation has always been an easy thing to do (just type them into the bottom screen frame of the “Normal” view), but using these notes during a live presentation was problematic. You could have printed a full set of Notes pages where each slide would print on a separate page with the notes and then brought the printed notes pages up to the podium. But, if you had a lot of slides and/or notes, they often got unwieldy if you forgot to manually turn your notes pages in sync with your presentation, and if there were a lot of notes for a given slide, they could spill over on to multiple pages. Plus, this meant you had to fumble around with a large pile of paper when you were at the podium.

Annotating slides was also an effective way of adding emphasis to a presentation by enabling the speaker to highlight, underline or draw on a slide during a presentation. But, in order to activate these tools you had to right-click on a slide while in the presentation to bring up a menu (that the audience would see) of slide annotation tools that had to be activated. If you weren’t very fluid using these tools it could be very distracting to the audience.

In PowerPoint 2013, the new enhanced Presenter View has made it much easier for a speaker to control the flow of a presentation and add emphasis where needed by providing a separate screen that the audience never sees, but a screen that contains powerful tools for the presenter.

Presenter View in itself is not new, but in past versions of PowerPoint it was cumbersome to activate – you had to have a specific hardware configuration (dual-monitor set up) already in place. In the 2013 version of PowerPoint, detection of another monitor or a projector is automatic, and Presenter View is turned on by default. These settings are found on the Slide Show tab, in the Monitors group as pictured below.

When the presenter is ready to deliver a presentation with Presenter View activated, the Full screen slides are displayed on the projector or monitor that is aimed at the audience, but the monitor that is being used by the presenter shows a separate “Speaker View” as pictured below.

From this screen, the presenter can see several things: the left side of the screen shows the slide that the audience is currently viewing. The right side of the screen displays the speaker notes for the slide the audience is viewing as well as a picture of the next slide in the deck. At the bottom of the screen are Forward and Back buttons that allow the presenter to advance or back up the slides.

In addition to this, there is also a set of tools underneath the picture of the slide being presented that allows the presenter to add annotations to the slide, view all slides in the presentation for fast switching to other slides, zoom up on selected areas of the slide to magnify them for the audience, and to black out the presentation screen.

In short, this screen allows the presenter a degree of “behind the scenes” control that the audience never sees. If you deliver a lot of presentations, these tools will help you feel more confident and in control when you are at the podium.

For more Microsoft Applications Training information visit www.directionstraining.com or call 1-855-575-8900.